Hudson Mohawk Road Runners Club
Point-of-Woods
Community Center
May 12, 2004
7:30 PM
Present: Ray Lee,
Matt Wright, Brandon Meyers, Josh Merlis, Dallas DeVries, Susie Bacon, Bert
Soltysiak, Patrick Irish, Robert Irwin, Gregg Hammond, Mike Hannah, Harry
Hennessy, Ken Orner, Jim Thomas, Nancie Ramos, Jim Tierney, Nancy Briskie, Jess
Spatz
I.
Call
to Order (B. Irwin) at 7:35
II.
Reading
and approval of minutes (D. Beach/J.
Spatz)
Susie to approve, Bert seconded, all in favor of
approving minutes from April
III.
Reports
of Officers
President (B. Irwin)
a.
Executive
Vice President (B. Irwin): Scholarship committee report: there are 7 male and 7
female scholarship applicants, the committee will be reviewing them and
decisions on the awardees will be made by the end of next week.
b.
Executive
Vice President – Finance (J. Thomas):
no report
c.
Secretary
(D. Beach/J. Spatz): no report
d.
Treasurer
(M. Hannah): income YTD 22,097.30 and
expenses YTD of 24,588, shows negative balance, had to do an advance to GHI
Corporate Challenge of $5,000, this came from the race committee treasury but
there was not enough in there since there had just been a balance transfer.
Have equity of $94,123.59. Had some CDs
mature, they were renewed, one for 1 year and one for 2 years.
IV.
Reports
of Standing Committees
a.
Membership
(N. Briskie): 22 new members in April, 21 family renewals and 89 individual renewals.
EMS had a Club Day and we had a booth there.
It went well. Had Pacesetters there, race entry forms and a TRI FOLD
display with pictures and information about the club. Updating the old tri-fold
brochure and almost finished. It will have all the races and the membership
application on one side of it. Would like to have the display at bigger races
to promote the club like Friehofers, Corporate Challenge and Stockade-athon.
b.
Volunteers
(J. Byrne): no report
c.
Public
Relations (P. Murray): no report
d.
Race
Committee (D. Bowden): not present
e.
Race
Committee Treasurer (S. Bacon):
CURRENT
RACE DIRECTOR’S REPORTS: Master’s 10K: $167.47 in 2004 vs. $80.00 in 2003.
CHECKING
ACCOUNT ACTIVITY: BALANCE FROM LAST REPORT: $6571.78
DEPOSITS DEBITS
5/5 :Master’s 10K:$931.00 1188: 4/14:
J. Tierney: Adv. $300.00
5/12: Mother’s Day$558.00 1189: 5/12:
Ad. Spt.& Fit:
Mother’s
Day Ad $ 68.50
TOTAL DEPOSITS: $1489.00 TOTAL DEBITS: $368.50
BALANCE
TO DATE: $7692.28
OUTSTANDING REPORTS: Winter Marathon, Delmar
Dash, Mother’s Day Race
f. Safety
Committee (H. Hennessy): Mother’s Day race: concern about traffic control at
this race. Cars were let onto the race course and this was a concern. Jim
Tierney was assistant RD and this was the first he had heard about this. Apparently
there was one volunteer that did not do the job properly. The 27th
of May is the State Campus Run, we have been asked to participate in it. Ken
Orner will be helping out by putting out past issues of Pacesetter and
brochures to promote the club.
g. Pace Setter (D. Wilken/E. Neiles): Pacesetter: Ed Neiles reports via e-mail that the June issue is on schedule, and no doubt will be delivered to the membership before the 1st of June. We have had several training sessions with the production staff and things are working out quite well. Everyone has been quite cooperative, which is helpful. Kindly remember to have your articles to us by the 25th of the month, and if you are placing an advertisement, that "ad" needs to be in our hands by the 1st of the month. EG: July -- Articles to us by May 25th. Ads to us by June 1st. If anyone has any interest in becoming the editor, we would be happy to work with you for as long as it might take. Contact Ed Neiles at hmrrc@knick.net or call 482-9032.
V.
Reports
of Special Committees
a.
Shrader
Scholarship (B. Irwin): already addressed.
b.
Grand
Prix Subcommittee (B. Irwin/J. Moore): no report
c.
Hall
of Fame (C. Kelly): no report
VI.
Unfinished
Business
a.
Safety
Campaign Report (J. Merlis): Filmed this past weekend, in the rain. Got footage
and it is now in the hands of Jason Spiro for production. It was a lot of fun,
but challenging in some respects.
b.
Legal
Review of Scholarship Procedure (B. Irwin): This was Jim Gilmer’s
investigation, Bob is unsure if Jim has found an attorney to do this, he will
ask.
c.
Pace
Setter Editor Search Committee (J. Gilmer): no report
d.
Procedure
to Review and Addend Minutes-reviewed the decisions about the procedure from
the April minutes.
VII.
New
Business
a.
Development
of Strategic Planning Committee: if interested, please contact Jim
i.
Announcement
of committee formation at June meeting
b.
Member-initiated
Business :
Starting
May 27th, A.R.E. will have trail runs at the Pine Bush every Thursday
night all summer, short or longer distances, information is on the A.R.E.
website, they are free and informal. They will be at 6:30 PM.
VIII.
Announcements
a.
Refreshments
for June: Bert Soltysiak / Jess Spatz.
Changed: Bob Irwin will do June and
Jess will do July
IX.
Adjourn:
Harry made a motion to adjourn at 8 PM, seconded by Bob, all in favor.